8 Key Elements to Building a Successful Coaching Program

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Our team has been working with coaches and district leaders for over 12 years and we've seen the positive impact a successful coaching program can have on teachers, students, and schools. The most effective programs are the ones where the leaders are intentional about building and designing it with teacher support and student outcomes in mind.

After the massive disruptions in schools over the past few years, it's starkly evident to me that coaching has become an even more vital support for teachers as it helps them adapt to unprecedented challenges and maintain satisfaction in their work. I wanted to share the key elements of successful coaching programs that I’ve observed and heard about from the field every day.

My hope is that this will give more leaders and coaches a roadmap for building and sustaining a coaching program this school year—supporting teachers so that they continue to stay in their jobs and their students reap the rewards.

"Coaching can be a key lever for transforming school culture, for providing teachers with the support and nurturing they deserve, for retaining effective teachers, and for creating equitable schools where every child thrives." — Elena Aguilar

The 8 key elements

1. Create a strong vision for the program

As a district, ensure that there are conversations about the ultimate goals of the program.  What will look and feel different in a school that has a coach/ coaches? What are the resources needed to invest in the program? What is the timeline for implementation? What mechanisms do you have in place to measure coaching work alongside this vision?

2. Get the right people in the roles

People are always at the core of any successful program.  Ensuring that the right people are selected as coaches will be very important in creating credibility particularly with other teachers.  When thinking about the selection process, districts should consider: 

  • What is the process for selection?
  • Who is involved when?
  • What is the district role vs. the school role in selecting the coach?
  • What is the training for the coaches when they do take on the role?
  • How do you ensure your coaching program selection process ensures representation from diverse backgrounds and perspectives?

3. Be clear about the systems and structures for implementation

In order for a coach and therefore a coaching program to be successful, the expectations for the coach have to be clear: Who are they coaching? How often are they coaching? Who is setting the coaching schedule? How long are the coaching visits? What is the process to debrief the visits?

4. Foster a positive, reflective learning environment that keeps equity at the forefront

At its core, coaching is about equity— it improves teaching practice which in turn improves student outcomes. When building a coaching program, equity should be at the forefront in terms of the initiatives that are chosen, the application process, and outreach to potential candidates, just to name a few.

5. Communicate frequently with all stakeholders

To ensure all stakeholders are clear on expectations and implementation timelines, frequent communication is key.  This could take the form of weekly emails, an online coaching and communication platform, or regular newsletters. Communications are also a great place to highlight best practices and spotlight coaches doing the work!

6. Ensure the coaches have the time and space for their own development

First and foremost a coaching program’s goal is to improve teacher practice and/or disseminate key information across a system. However, there is also a huge benefit for the coaches: they are learning how to lead which could create pathways to school leadership or other district roles. To maximize the benefit for the coaches, ensure there is time for them to meet and gather as a team and that there is investment in their own professional growth and development as a coach.

7. Measure the right things to do things right

To ensure a coaching program is producing the intended results, districts need to constantly collect and evaluate data. In a 2022 TeachBoost survey of education leaders from districts around the country, only 21% of respondents say they always use data to drive coaching decisions, and 57% say they often use data but would like to have more. 

8. Fix what is not working quickly (no time to wait)

Once you collect timely and relevant data on a coaching program, make changes that will ensure the program is more likely to achieve the intended results—this may mean more time for observations or feedback, more focus on specific district priorities, better/clear communication, or better alignment of how coaches are prioritizing their time.

Research Supporting the Impact of Coaching

I know that it’s important to have research-backed evidence to support any investment or changes in your coaching program, so I’ve pulled together some studies that can help:

  • Our team at TeachBoost found in a recent national survey of educators that most districts (75%) see the connection between coaching, teacher growth, and student achievement. And there was strong agreement (93%) that districts—where coaching is highly valued—create an environment that allows teachers to apply their learning more deeply, frequently, and consistently. To learn more, download the 2022 Coaching Impact Report.
  • In the article The Evolution of Peer Coaching, Joyce and Showers (2002) found that when traditional professional development introduces a skill in isolation, only 10% transfer it to improvement in their practice, as opposed to 95% of teachers who transfer the skill when they are coached through the phases of implementation. 
  • Coaching is widespread and a growing lever upon which policy initiatives rely. The 2015 reauthorization of the Elementary and Secondary Education Act, now titled Every Student Succeeds Act (ESSR), includes at least 11 specific admonitions for state and local agencies to implement and support instructional coaching (Desimone and Pak, 2017). 

The bottom line is that coaching, when done right, works. Coaching supports teachers, students, districts, and creates growth opportunities for coaches, and like all program implementation, the devil is in the details. In order to make a coaching program maximize its potential, the building blocks matter

Check out our Coaching Impact Report where we share practices, tools, and trends driving instructional coaching today so that you can take what works (and avoid what doesn’t) and apply it to your district’s coaching program.

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